Quick answer
Before each payroll run, organize approved hours, employee changes and the information your provider requests. Agree a cutoff, an authorized approver and a process for corrections. A documented handoff helps both parties identify who supplies information and who approves the run.
Agree on a cutoff
Make sure everyone knows when time records and pay changes need to be approved. Build in time to resolve questions before payroll is processed.
Keep changes in one place
Use a secure, agreed process for employee information and payroll updates. Avoid sending sensitive information through a general contact form.
Review before approving
Check hours, changes and totals before approval. Keep a record of who reviewed each pay cycle and any follow-up needed.
Sources and further reading
General organizational information, not individualized tax, legal or financial advice. Confirm requirements with a qualified adviser familiar with your circumstances.